Charter Renewal - Denver Area Council, Boy Scouts of America

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Denver Area Council Charter Renewal for 2021

Thank you for supporting the Boy Scouts of America and supporting Denver area youth. Charter Renewal is an annual process to re-establish and re-affirm relationships with the Boy Scouts of America (BSA). Remember: All Units in Denver Area Council expire December 31, 2020.

Units should plan to complete charter renewal via the National Internet Charter Renewal System by December 19, 2020. On-time charter renewal of your unit is important. Instructions provided below will assist in the charter renewal process. Again, this year the entire process can be completed online, including payment of national fees and Boy’s Life subscriptions, if desired.

Access codes for the online charter renewal system were sent to each Scouting Unit’s Key 3 leadership team on October 1, 2020.

Please check your spam/junk folder in case the email was mis-directed. If your unit still needs their code, contact your District Commissioner or District Executive.

Prepare to Succeed

IN OCTOBER

Determine who will be in charge of Charter Renewal
- Appoint a Unit Charter Coordinator (UCC) to manage the process
Provide the UCC the Charter Renewal Site access code and these instructionsPerform a Roster Check and review Youth Protection Training Status—https://my.scouting.org
- Roster Check – Member Manager
  - Download your membership roster – instructions here
  - For anyone who’s not on the roster, have them fill out a new application and get the signatures
  - For members who are no longer active, follow up with them to see if you can get them active again
- Youth Protection Training Status Check – Training Manager
  - Download your unit YPT report – instructions here
  - All members 18 and older must have current Youth Protection Training
  - For recharter purposes, have anyone who’s YPT expires before May 1 retake the on-line course
- Confirm accurate email addresses for each Unit Key 3 member
Access the Charter Renewal System to complete initial access steps
Review instructions on Charter Renewal systems to become familiar with systems
Set a deadline within your unit for when you need all information collected
Plan and schedule time to complete online charter renewal process

IN NOVEMBER

Complete collection of information and payment from unit members
Arrange for final signature from Unit Leader and Institution Head (IH) or Chartered Org Rep (COR)
Access the Charter Renewal System and complete recharter for your unit

IN DECEMBER

Schedule a time—by December 19, 2020—to turn in your Charter Renewal to avoid lapse in membership
Turn in paperwork to Denver Area Council
Enjoy the Holidays!

Return your Paperwork

Once you have completed the online charter renewal process, you will need to submit various bits of paperwork. Remember: Submit Your Charter Renewal No Later Than December. 19, 2020

Items needing to be submitted include:

The “Summary Renewal Report EZ”, including cover page
Any additional “needed items” listed on the report
- Applications for new adult leaders or new youth members
- YPT report, or proof of YPT completion for all adults 18 and older
- Adult applications for youth turning 18 and remaining registered
- A signed copy of the annual Charter Agreement form

You can submit hardcopy/paper documents at your District Roundtable or at one of three DAC Turn-in Weekends at Hamilton Scout Headquarters

Saturday December 5
Saturday December 12
Saturday December 19

Electronic Payment

Payment can be made through the Charter Renewal Site, or if you wish you can pay Denver Area Council Directly. If you are paying “in person” please submit a check, made to “Denver Area Council, BSA” to your Unit Commissioner, Council Professional, or directly to Hamilton Scout Headquarters.

If you wish to pay Denver Area Council directly, use the buttons below to access online payment.

Electronic Submission

Use the upload form below if you want to submit paperwork electronically. Files can be submitted separately, or bundled in one document. Accepted formats include PDF , ZIP, or image format like JPG or PNG.

Please name your files using the following format: Unit Type Unit Number Document Description (dot) PDF. For example:

Pack1234SummaryReportEZ.PDF
Troop2345YPTReport.PDF
Crew3456CharterRenewalPacket.PDF

Upload Charter Renewal Files (PDF, ZIP, JPG, PNG)

Where to get help

There are lots of resources to assist you as you work on and complete the Charter Renewal Process.

Download and Review the 2021 Charter Renewal Guide
Download “Rechartering for the Overextended Parent” – extended guide
Download the full “Charter Renewal FAQ” from BSA

Still need assistance? Contact your Unit Commissioner, District Commissioner, or District Executive. Contact details are available in the 2021 Charter Renewal Guide.

Youth Protection Policy

Youth Protection Training (YPT) is required for each adult on the unit charter, and all adults registered in Scouting in the Denver Area Council must maintain current Youth Protection Training certification. Youth Protection Training is valid for a period of two years and many leaders will see their certification expire this year. Be sure all adults have current YPT certification before you start charter renewal. In addition, every new Adult Application must include a Youth Protection Training certificate.

You will not be able to complete your charter renewal if any registered adult has expired YPT certification. Training can be completed online through my.scouting.org.

Authorization For Background Check

The Boy Scouts of America (BSA) is committed first and foremost to keeping youth safe. Part of that commitment includes continually updating our youth protection policies to help ensure we are always on the forefront of youth safety. All newly registered adults must provide a signed “Additional Disclosures & Background Check Authorization” form to have on file at Denver Area Council. Please provide a copy of the Authorization for every new adult leader when you submit your Charter Renewal Paperwork

We are truly grateful for your continued commitment to keeping youth safe and for helping them learn, grow, and thrive through Scouting programs.

Journey To Excellence

Scouting’s Journey to Excellence (JTE) is the BSA’s planning, performance, and recognition program designed to encourage and reward the success of units, districts and councils. It is meant to encourage excellence in providing a quality program at all levels of the BSA. Denver Area Council (DAC) requests all units participate in and submit a yearly JTE status form.

Although 2020 has been a challenging year for Scouting, we ask Units complete submit a JTE form to their Unit Commissioner and/or District Commissioner by the end of December. Units can find JTE tracking workbooks online.

Units should also review the 2021 Scorecard to see how they can strive to meet performance objectives.